On July 18-22, 2018, United Methodist young people and adult workers from around the world will come together in Johannesburg, South Africa for the fourth Global Young People’s Convocation (GYPC) of the United Methodist Church.
This page contains important information about the event.
Table of Contents
- What is the GYPC?
- Who should attend GYPC?
- How to Register for GYPC
- GYPC Cost
- Scholarship Information
- Legislation Forum
- Travel Information
- Frequently Asked Questions
- Tenative Schedule
- Contact Us
Global Young People’s Convocation is a quadrennial (every four years) event. The first one was held in December 2006 in Johannesburg, South Africa; the second in July 2010 in Berlin, Germany; and the third in July 2014 in Tagaytay City, Philippines.
Worship. Young people will worship God in a variety of languages and expressions, celebrating each other as members of the family of God.
Fellowship. This is the most extensive global gathering of United Methodist young people. It is a time for young people from different social, economic, cultural, political, and even theological backgrounds to come together.
Leadership. GYPC is a time for leadership development as these young leaders attend workshops, share ministry stories from their contexts, and learn from other young people who came from different countries and cultures.
Conversations. GYPC brings together the voices of young people from around the world. Through the Legislative Forum, young people will discuss significant issues being faced by the church and the world where they live. The Forum will produce legislation that will go directly to the General Conference of the United Methodist Church. Through this, young people have a chance to shape the direction of the church.
The GYPC will be held at the Indaba Hotel and Conference Center in the heart of Johannesburg, South Africa. More information about the Indaba as well as photos can be found here. https://www.indabahotel.co.za/About-Us/about-us.html
Each Jurisdiction or Central Conference is entitled to send voting delegates:
- 5 Youth (12-18 years old at the time of GYPC)
- 5 Young Adults (19-30 years old at the time of GYPC)
- 2 Adult Workers
Central Conferences (CC)
- 5 Youth (based on the age definition of the CC, but up to 24 years old at the time of GYPC)
- 5 Young Adults (based on the age definition of the CC, but up to 35 years old at the time of GYPC)
- 2 Adult Workers
Non-voting delegates are welcome to attend. They will be able to participate with voice but will not be able to vote during the Legislative Forum.
Please note that your registration fee MUST be paid in full before you travel to GYPC. Payment will not be accepted at event check in.
Registration fees are:
- Arriving on July 17, 2018: $899
- Arriving on July 18, 2018: $799
- Arriving on July 17, 2018: $999
- Arriving on July 18, 2018: $899
The rates above are for twin room sharing. If you prefer to stay at a single room, please send an email to email@example.com.
For more information about cost, and approximate airfare to Johannesburg, please visit https://umcyoungpeople.org/the-latest/gypc-cost.
GYPC Scholarship is available for VOTING DELEGATES ONLY.
Follow these steps to apply for scholarship to attend the GYPC:
Step 1. Download the pastoral support endorsement form below. Your scholarship application will not be accepted without this form.
- Pastoral Support Form
- Kapahayagan ng Suporta Mula sa Iyong Pastor
- Unterstützungsbekundung der/des Pastorin/Pastors
- Déclaration de soutien de votre pasteur
- Подтверждение от вашего пастора
- Declaração de Apoio de Seu Pastor
Step 2. Ask your local UMC Pastor or District Superintendent to sign the form. Scan it.
Step 3. Go to the scholarship application link and upload the endorsement form.
Step 4. Fill out the rest of the scholarship application form and click on Submit.
Please allow 6-8 weeks processing time.
The application for GYPC Scholarship will close on March 1, 2018.
The Legislation Forum is a process where delegates meet in small groups and workshops throughout the week to hear diverse voices and share their opinion. Outcomes from these conversations will be collated and voted upon the last day of the GYPC.
As part of the registration process, delegates are asked to choose several topics that they wish to be discussed within small groups and workshops. The top choices chosen will help shape the schedule for the week.
When should I arrive and depart?
- When you book your flight to Johannesburg will depend mostly on where you are located in the world. The GYPC will start at 1:00 pm on Wednesday, July 18, 2018.
- Please plan to arrive on July 17, 2018 or by early morning of July 18, 2018.
- On July 22, 2018, the last day of our event, our activities will extend late into the night. Plan to fly out the next morning (July 23rd) rather than the evening of July 22nd. Except on rare circumstances, you need to leave the venue on July 23, 2018, as we will not be able to house you beyond the evening of July 22nd.
Do I need any special documents while traveling?
For those over the age of 18:
- If you are flying into Johannesburg from any country besides South Africa you must have a passport that is not expired and still has at least two blank pages.
- South Africa’s visa requirements vary from country to country. Please use this link to check to see if your country is exempt form needing a visa to travel to South Africa: http://www.dha.gov.za/index.php/immigration-services/exempt-countries
- If you do not see your country listed in the link above then you need a visa. Please visit the South African website closest to you to see the requirements for applying for a South African visa.
For those under the age of 18:
- South Africa’s visa requirements vary from country to country. Please use this link to check to see if your country is exempt from needing a visa to travel to South Africa: http://www.dha.gov.za/index.php/immigration-services/exempt-countries
- Due to South African laws working to combat human trafficking delegates under the age of 18 who will be traveling to South Africa must be accompanied by an adult and have the following information:
- A valid passport
- An unabridged birth certificate (Only original documents or certified copies will be accepted) or Equivalent documents
- Parental Consent Affidavit from both the parents (or legal guardians), even if divorced, confirming this person has permission to travel with the child*
- Copies of the identity documents or passports of the parents (or legal guardian)*
- Contact details of the parents (or legal guardian) of the child
*If a parent is deceased please have a certified copy of the death certificate
It is extremely important that all minors traveling to South Africa be in possession of these documents as stated above. If the minor arrives in South Africa with the incorrect documents they will not be allowed to enter the country. For more information on South African travel policies please read this guide: https://www.sapeople.com/2015/06/16/guide-travel-kids-children-south-africa/
- If you are traveling from a country that does not need a visa to enter South Africa you must have your birth certificate, up to date passport, and parental affidavit in hand when you go through customs.
- If you are traveling from a country that is required to have a visa in order to enter South Africa all the above mentioned supporting documents must be submitted with your visa application.
What does housing look like? How will roommates be determined?
- Housing will be determined by GYPC staff and will be based on age and gender. Due to safe sanctuary rules, no adults are permitted to stay with minors unless they are family. We will do our best to keep delegations together unless otherwise stated in your registration. Rooms at the Indaba have two twin beds and a two-person occupancy.
- On the registration form, we will ask if you are willing to be roommates with a delegate who belongs to a different region/continent.
Do I need to get any shots or immunizations?
- Before traveling to South Africa please make sure all of your general shots and immunizations are up to date.
- Travelers who are coming from or traveling through countries that are at a high risk for Yellow Fever must get their Yellow Fever vaccination before traveling. You can use the following link to check if your country or a country you will be traveling through has been designated by the World Heath Organization: http://www.who.int/ith/ITH_Annex_I.pd
Can I stay at the Indaba before or after the GYPC Event?
Yes! The Indaba is kindly offering us the same rate before and after our event. You can make reservations by emailing Sharon Thom at firstname.lastname@example.org.
Is the water in South Africa safe to drink?
Yes, the water in Johannesburg is safe to drink. Generally, the water in urban areas of South Africa is safe to drink.
What type of adapter plug/socket do I need?
- The standard voltage in South Africa is 230V. Make sure that your gadgets and electronics can handle this voltage. New mobile phones and laptops can generally handle 110V to 230V. Do check to make sure.
- South Africa uses what is called a Type M socket. Go to this link on Amazon to see the type of adapter you’ll need: https://www.amazon.com/dp/B005JK61MW/ref=twister_B01AW3DUBA?_encoding=UTF8&psc=1.
Will there be any extra expenses for this trip?
- Your GYPC registration covers your lodging and three meals a day, as well as transportation from and to the airport. You may wish to bring cash with you to have extra money for snacks and souvenirs. Please note that you will need to convert your cash into the South African Rand, the airport is likely the best place to do this.
- Download this ap to know exactly what the exchange rate is! http://www.xe.com/apps/
How can I get connected with other delegates from my jurisdiction?
- The leadership who put together your delegation should have this information. Please reach out to them to contact the rest of your delegation. We strongly suggest reaching out before GYPC if you want to travel together with your delegation.
YPM regional staff may also be able to help you connect with your delegate:
- North East Jurisdiction & North Central Jurisdiction: Carl Gladstone (email@example.com)
- South Central Jurisdiction: Abby Parker Herrera (firstname.lastname@example.org)
- South East Jurisdiction: Rori Francis Blakeney (email@example.com)
- Western Jurisdiction: Kelly Peterson Cruze (firstname.lastname@example.org)
- Philippines Central Conference: Floreuce Dale Cancio (email@example.com)
- Africa Central Conference, West Africa Central Conference, & Congo Central Conference: Armindo Mapoissa (firstname.lastname@example.org)
- For the Central & Southern Europe, Northern Europe & Eurasia, and Germany Central Conferences, please direct questions to Mighty Rasing (email@example.com).
Am I able to get financial assistance to help cover the cost of the event.
- Due to limited funds only voting delegates may apply for event scholarships.
- All scholarship applications are due by March 1, 2018.
- If you are a voting delegate you may apply for a scholarship at the top of the page.
I am a vegetarian/vegan, what can I eat in South Africa?
- During GYPC all meals will be served buffet style. All vegetarian and vegan dishes will be clearly marked. If you have very specific food allergies or dietary needs please make sure make note of it in your registration.
How do I get from the airport/bus station to the Indaba?
- A welcome committee from GYPC will be stationed at the airport and at the bus station. There will be transportation available to take you to the Indaba. Please do not try to seek transportation on your own!
- Look for more information regarding transportation in our delegate handbook (available March 2018).
What does a normal day at GYPC look like?
- A tentative schedule will be posted soon.
How do I raise money to help myself get to GYPC?
We’ve created a list of fundraising tips that might be helpful.
If you have other questions not addressed in this page, please send an email to firstname.lastname@example.org.
- Tuesday, July 17:
- Group arrival/Check in
- Dinner 6:30-8:30pm
- Wednesday, July 18:
- Group arrival/Check in
- Orientation/Small Group/Delegation:
- Lights out
- Thursday, July 19:
- Small Groups
- Small Group
- Small Group
- Lights out
- Friday, July 20:
- Small Group Check in
- Excursions and lunch
- Free Time
- Orientation to legislation
- Small Groups
- Lights out
- Saturday, July 21
- Small Group
- Legislative forum
- Legislative Programming
- Drum Circle
- Legislative Forum
- Lights out
- Sunday, July 22
- Board buses for church visits
- Worship at various churches
- Small Group meeting
- Closing Worship
- Cultural Celebration
- Monday, July 23
- Departures from the Indaba Hotel and Conference Centre