There is so many different elements to the events that we have to try to remember and I don’t know if you are like me but I tend to almost always forget something. So, here’s the checklist I use to make sure all the details get done. Hope this helps!

Pre- Retreat stuff

• Date of the Retreat
• Location of the retreat
  • Make sure to know when payments and forms are due
• What is the cost per student
  • Is the cost of the students going to cover cost of chaperones?
• Get chaperones
• What transportation will you be using? Church bus, Parent drivers, or renting buses
• Who is going to be the speaker?
• Who is going to be the band? Youth band or hire band?
• Put students and adults in housing
• How are going to take care of your adults on this retreat? Green room? Casseroles for the adults after the event?

Small group stuff:

• Write small group curriculum.
• Make small group booklets
• Put students in small groups
• What adults will be in what small groups

Worship Session stuff:

• Sound and media equipment
• Items the speaker needs for their talks

Games/other activities:

• Put students in teams for team games
• Supplies for up front games
• Supplies for team games
• Who is going to run up front games?
• Who is going to run team games?
• Put students in teams for team games

Post-retreat stuff:

• Return any borrowed equipment
• Debrief with team and a few adults
• Write thank you notes to all the Adults that helped you plan, run and chaperoned the retreat